My Web Maestro

The Joy of Having Only One Inbox

Posted on by Nathan Lyle

Do you have multiple email addresses that you’re having to check? Are you running into problems with storage space because you never delete emails? If so, you may want to consider using a free Gmail account to manage all your email. While Google does have more robust email solutions available, their free Gmail service allows you to receive and send email from non Google email accounts.

By using Gmail, these are some of the benefts:

  • ONE INBOX (caps because this is a really nice benefit)
  • Possibly lower costs on your hosting, by not storing email with your website
  • Less spam, thanks to Google’s smart spam filters
  • Access from multiple devices (computer, tablet, phone, etc.)

You can use an existing Gmail account, but if you don’t have one, you can create one here: https://accounts.google.com/SignUp

Here are some instructions to start using your non Google email account with Gmail.

Gmail has many great features and addons available. (Though in my opinion, the overall “look” of Gmail has lagged behind a decade or so.) One of the third party plugins that has helped me immensely, is Boomerang. In particular, the feature it allows for sending mail at a later time of your choosing. If you’re like me and work ridiculous hours, but would rather not let your email recipients know that, you should definitely check into this option. You can read more here: https://www.boomeranggmail.com/l/send-later.html (oops, I guess that gives away my secret for any clients reading this.)

One last tip… if you’re old school like me (sounds better than just saying old, right?) then you may not like Gmail’s “conversation view” format, where messages are automatically grouped together. I found that the algorithm wasn’t getting mine close enough to 100% accurate – non-related emails were being bunched together – so I’m happy to report you can turn this feature off. See https://www.lifewire.com/how-to-turn-off-conversation-view-in-gmail-1171973 for instructions.

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About Nathan Lyle

Nathan is a father of four, an amateur musician, and an aspiring photographer. He started programming in 4th grade on an Apple II+ and many years later spent much of his college years freelancing website design for college departments. Nathan is a veteran of the Browser Wars, and will gladly talk at length about the changes he has seen in Web technology if you accidentally ask him.

Visit Nathan's Website or View all posts by Nathan Lyle


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